United Christian Academy believes in the sanctity of personal information and the rights of individuals to Data Privacy per Republic Act 10173 (Data Privacy Act of 2012). Thus, UCA is committed to the protection and responsible use of such information. UCA will only collect, use, and disclose personal information with the student’s or if applicable, guardian’s or parent’s knowledge and consent.
What kind of information does UCA collect or acquire?
When a student applies to take an Assessment Exam, registers online, or enrolls once accepted into the School, UCA requires the following data:
• personal information;
• family information;
• facial and signature specimens;
• complete school records;
Rights of UCA to use Personal Data?
To the maximum extent allowed by law, UCA may use personal data to pursue its objectives as an educational institution. This may include a variety of academic, administrative, research, historical, and statistical purposes. For example, UCA may use the information to:
• assess applications for admissions into the school and to process confirmation of acceptance of incoming students and transfer students;
• gather and maintain records of the student’s work, such as homework, seatwork, exams, research paper, essays, and/or presentations;
• gather and maintain records, manually, electronically, or through other methods, of class attendance and participation in curricular, co-curricular, and extra-curricular activities;
• exchange information with regards to grades and class performance between and among faculty members, and other individuals with legitimate official need, for academic deliberations;
• process applications for scholarships, grants, and other forms of assistance;
• probe into reports of misbehavior and to disciplinary sanctions if necessary;
• compile information for directories and alumni records;
• generate data for statistical and research purposes;
• offer advice and/or assistance regarding your physical health, emotional, and/or psychological welfare;
• provide assistance to student’s needs in relation to information technology and library services;
• provide assistance to student’s needs in relation to sports/recreation development;
• provide assistance to student’s needs in relation to transportation, parking, campus mobility, safety, and security services;
• announce official School communications;
• make information available to market and advertise UCA-related functions, events, projects, and activities;
• engage student’s participation in academic and non-commercial studies and surveys;
• keep parents informed of student’s class performance through correspondence, student handbook, parent-teacher conference, and school system; and
• fulfill UCA’s legal obligations and duty.
In the event where UCA requests personal information about a student or parent, and if the information requested is not provided, UCA has the right to refuse to enroll the student or permit the student to take part in a particular activity.
Rights of UCA to share, disclose, or transfer personal data
By requirement of the law, UCA may also share, disclose, or transfer personal data to other persons or organizations in order to uphold student’s interests and/or pursue the School’s legitimate interests as an educational institution. UCA may share, disclose, or transfer student’s personal data to:
• notify concerned regarding admission to the school; award financial aid and scholarship grants; post class lists, class schedules, online or on school bulletin boards or other places within the campus;
• communicate information to parents, guardians, or next of kin, as prescribed by law, on a need-to-know basis, or as determined by the school, in order to best serve your interests and to ensure your health, safety, and security, or that of others;
• disseminate information to donors, funders, or benefactors to encourage contributions for scholarships, grants, and other forms of assistance;
• publish scholars’ graduation brochure for distribution to donors, funders, or benefactors;
• publish list of graduates and awardees including their image in preparation for and during school events, recognition rites, moving up ceremony, and commencement exercises;
• inform the National Privacy Corporation (NPC) and other government bodies or agencies, such as the Commission on Higher Education (CHED), Department of Education (DepEd), Bureau of Immigration (BI), Department of Foreign Affairs (DFA), Civil Service Commission, Bureau of Internal Revenue (BIR), Professional Regulation Commission (PRC), Legal Education Board (LEB), Supreme Court (SC), and others when prescribed or allowed by law;
• release information to individuals or organizations, such as the Private Schools Association of Parañaque (PSAP), Private Education Assistance Committee (PEAC), and other similar associations, to determine your eligibility to participate in academic, sports competitions, and other similar events;
• adhere to court orders, subpoenas, and/or other legal obligations;
• generate data through research or surveys for the development of the School;
• circulate academic, co-curricular, and extra-curricular achievements and success, including honors lists and names of awardees on school bulletin boards, website, social media sites, and publications;
• publish academic accomplishments or honors and co-curricular or extra-curricular achievements with schools you graduated from or were previously enrolled in upon their request;
• feature photos, videos, and other information in order to advertise the School, its activities and events, through promotional materials, such as brochures, website posts, newspaper advertisements, physical and electronic bulletin boards, and other media;
• stream live affairs and events of/in the School;
• publish information through news or feature articles in School publications and social media sites;
• disseminate information such as class lists and photos to partner hospitals, local health centers, insurance companies, and other similar organizations.
Rights of UCA to retain Personal Data and Records
UCA will retain personal data until the fulfillment of its purpose. In cases where a retention period is required by law, all records after such period will be duly and securely disposed of.
Students’ personal data are stored and transmitted securely in a variety of paper and electronic formats, including databases that are shared between UCA’s different units or offices. Access to student’s personal data is limited to School personnel who have a legitimate interest in them for the purpose of carrying out their contractual duties. Rest assured that the school will not allow excessive use of the student’s personal data.
UCA Data Breach Protocol
Any data security incident or breach that comes to the knowledge of UCA will be recorded and reported as required by law. UCA will take all necessary and reasonable steps to address such incident or breach and mitigate any negative effect of such incident or breach. If there is strong suspicion that an incident affects a student’s personal information, UCA will notify the concerned student and/or parent of such incident in an appropriate manner. If a student, parent or guardian would like further information about the way UCA manages the personal information it holds, or wishes to complain about breach of the Act, please contact the School Head:
Rev. Dr. James Sy
School Head
E-mail Address : ucaphil@yahoo.com
Office Address : 17 Highlight St., Area 4, Fourth Estate Subd., Parañaque City
UCA may, from time to time, make changes to this Policy. On such occasions, this will be disseminated through the School’s website and, when permissible, other means of communication. Any modification is effective immediately upon posting on the website.